Expensify vs Airwallex: Expense management software, fees and features compared (2026)

Key takeaways:

• Expensify specialises in expense tracking and reimbursements, but you'll need separate providers for multi-currency business accounts and broader global payments.

• Both Expensify and Airwallex offer expense management features, but Expensify uses user-based pricing (from S$7/user/month) while Airwallex uses entity-level pricing starting at S$0/month with included spend users.

• Airwallex combines powerful expense management features with a complete financial platform – you get multi-currency business accounts, global payments, and payment acceptance, all in one place.

Picture this: your team returns from their work trip with a mix of Grab rides, hotel deposits, and client meals paid on their own cards – leaving finance to follow up and chase everyone for receipts. A good expense management tool puts an end to that: everyone submits their expenses in one place, managers approve them with a few clicks, and reimbursements are triggered automatically. This eliminates manual admin, reduces errors, and gives you a real‑time view of company spend. 

Expensify is strong on expense reports, reimbursements, and day‑to‑day spend management, but it doesn’t provide multi‑currency business accounts, a payment gateway, or a dedicated FX and global payouts network. Airwallex, on the other hand, covers that full stack in a single platform. This article compares Expensify and Airwallex on features and pricing so you can choose the right fit for your business.

What is Expensify?

Expensify is a specialised expense management software that helps businesses track receipts, submit expenses, and automate reimbursements. The platform targets small businesses and larger enterprises looking to streamline employee expenses. Teams can submit expenses through the mobile app, route them through approval workflows, and sync everything to accounting software like QuickBooks and Xero.

As Expensify doesn't offer multi-currency business accounts, a payment gateway, or a dedicated FX and global payouts network, this creates gaps for businesses operating across borders or managing global spend. You'll need additional providers for holding foreign currencies, paying overseas suppliers, and accepting customer payments, which adds more complexity to your workflow.

What is Airwallex?

Airwallex is a global financial platform which provides end-to-end financial infrastructure for growing businesses. You get multi-currency business accounts, global payments, Corporate Cards, payment acceptance, and FX services, all in one place. Our platform helps you manage everything from employee expenses to supplier payouts across 200+ countries. Unlike specialised tools, Airwallex brings your entire financial workflow together.

Using, you can hold funds in 20+ currencies, send free transfers to 120+ countries, and issue cards with built-in spend management controls. Our accounting software integrations sync every transaction automatically, reducing manual work. For those managing business expenses across borders, we eliminate the need to juggle multiple providers.

Building on Airwallex’s multi‑currency account, Airwallex Spend brings together Corporate Cards, Expense Management and Bill Pay in one suite. You can issue cards with built‑in spend controls, automate expense capture and approvals, and pay approved bills directly from your wallet using our fast local rails to over 120 countries. Our accounting integrations sync transactions automatically into your ledger, reducing manual reconciliation and removing the need to juggle separate card, expense, and payout tools.

Airwallex vs Expensify: expense management software features compared

Both Airwallex and Expensify help businesses track and manage spend, but the similarities end there. Expensify focuses on expense reports and reimbursements, while Airwallex provides a complete spend management platform that covers expenses, bill payments, and multi-currency operations.

The table below breaks down how both platforms compare across the key features that matter most to businesses managing international expenses and global business operations.

The information in this table has been reviewed to be accurate as of 2 January 2026.

Top 6 expense management features and use cases compared

1. Expenses and reimbursements

Expensify

Expensify lets employees submit expenses via web or mobile, route them through approval workflows, and get reimbursed directly to their bank accounts from within the platform. Once you’ve connected a business bank account in a supported region, Expensify can handle reimbursements in multiple currencies without relying on separate tools.

Airwallex

Airwallex offers a similar end‑to‑end reimbursement flow, with one important difference: payouts are funded directly from your Airwallex multi‑currency business account, and sent over high‑speed local payment rails to 120+ countries. Employees submit expenses, managers approve them, and you complete the payout from the same platform you use for FX, supplier payments, and card spend. Our AI‑powered expense tracking also automates receipt matching and categorisation, reducing manual work for your team.

2. Spend approval workflows and multi-entity management

Expensify

Both platforms offer custom approval workflows that let you route expenses based on amount, department, or category. Expensify provides flexible workflow rules that work well for small teams and larger organisations.

Airwallex

Airwallex gives you the same workflow flexibility, plus the ability to manage spend across multiple global entities. You can set up customised workflows for different subsidiaries, apply region-specific rules, and maintain centralised visibility across all entities. For businesses with global operations, this means you control spend consistently while adapting to local requirements.

3. Corporate card options

Expensify

Expensify offers the Expensify Visa Commercial Card with virtual and physical options. The cards integrate with Expensify for automatic expense tracking and offer cashback on eligible purchases. You can set individual spending limits for each employee; card issuance is still subject to approval based on your business’s credit profile.

Airwallex 

Airwallex provides physical and virtual cards across multiple currencies. Businesses can issue cards in minutes, set real‑time spending limits, and track transactions automatically, with card spend syncing directly into their expense management workflows. With zero international card fees on foreign transactions, employees can use their cards for international payments (including paying international suppliers) without additional card charges. Because the cards are linked to your Airwallex multi‑currency accounts, you complete the full cycle from funding to spend and reconciliation in one place.

4. Accounting integrations

Both Airwallex and Expensify integrate with major accounting software platforms like Xero, QuickBooks, NetSuite, and Sage. Airwallex also connects with Odoo and other enterprise systems, giving you flexibility as your tech stack evolves.

5. Business accounts and multi-currency support

Expensify

Expensify doesn't provide business accounts or multi-currency capabilities. Your expense data lives in the platform, but you'll still need a separate bank account for multi-currency transactions and collections.

Airwallex

Airwallex gives you multi-currency business accounts with local account details in 20+ currencies. You can receive funds like a local in major markets, hold balances in different currencies, and convert at transparent rates starting from 0.4% above interbank. 

6. Global payments acceptance

Expensify

Expensify supports reimbursements and bill payments from within the platform once you connect a business bank account, but it doesn’t provide multi‑currency business accounts or its own FX and payouts network.

Airwallex

Airwallex lets you fund payouts directly from a multi‑currency account and send S$0 local transfers to 120+ countries (and SWIFT to 200+ countries and regions) at FX margins from 0.4% above interbank. You manage supplier, contractor, and employee payments in the same platform where you track expenses, cards, and bills, instead of relying on separate banks and FX providers.

Compare fees: Airwallex vs Expensify

Pricing matters, especially when you're managing business expenses across teams and borders. 

Expensify bills per user, with business plans starting around S$7/user/month for Collect and from about S$12/user/month for Control (converted from USD). Airwallex uses entity‑level pricing, starting from free, with paid tiers that bundle expense management with multi‑currency accounts, global payments, and payment acceptance. 

Below, we break down how both platforms price their services so you can see exactly what you're paying for.

Airwallex pricing

Note: The information in this table has been reviewed to be accurate as of 2 January, 2026.

Expensify pricing

Note: Converted from USD pricing. The information in this table has been reviewed to be accurate as of 2 January, 2026.

Expensify vs Airwallex: Which is the better expense management platform for your business?

Both Airwallex and Expensify help you track employee expenses and manage reimbursements. The difference lies in what each platform offers. 

Expensify works well as an expense management solution, but it doesn’t provide multi‑currency business accounts, a payment gateway, or a dedicated FX and global payouts network. Airwallex combines those spend management tools with a complete financial platform that covers multi‑currency accounts, global payments, payment acceptance, and more.

3 reasons why businesses choose Airwallex over Expensify

1. Complete reimbursement flow in one platform

Both Expensify and Airwallex can handle the full reimbursement journey from expense submission to payout. The difference is that Airwallex connects reimbursements to your broader financial operations. 

Expenses are funded and paid out from your Airwallex multi‑currency account over local payment rails, alongside the same workflows you use for supplier payments and FX. That means employees get paid quickly and your finance team manages fewer systems. See how Lovet streamlined their entire expense workflow with Airwallex.

2. True multi-currency capabilities for global business

Expensify tracks expenses but doesn't provide multi‑currency business accounts or its own FX and payouts product. Airwallex gives you local account details in 20+ currencies, transparent FX from 0.4% above interbank, and Corporate Cards that work across local currencies with zero international card fees from Airwallex. Everything runs through one platform instead of multiple providers.

3. All-in-one financial platform that scales with you

Choosing Expensify typically means adding it to your existing stack alongside separate providers for banking, FX, and payment acceptance. Airwallex brings it all together – Expense Management, Bill Pay, multi‑currency accounts, global payments, and payment acceptance.See how Little Blossom consolidated their entire finance tech stack with Airwallex, simplifying financial operations as they grow.

Airwallex expense management software case study

Airwallex’s expense management software is designed to simplify the way businesses handle spending, approvals, and reporting. The following case study highlights how companies can transform their expense management with Airwallex.  

How Little Blossom scaled efficiently with Airwallex

See how Little Blossom consolidated their entire finance tech stack with Airwallex, simplifying financial operations as they grow.

Airwallex: The global financial platform for expense management and beyond

Expensify gives you solid expense tracking, expense reimbursements, bill payments, and travel management, but it doesn’t provide multi‑currency business accounts, a payment gateway, or a dedicated FX and payouts network. Airwallex delivers those capabilities while bringing your entire financial workflow together. You can manage multi-currency business accounts, send FX and transfers to 200+ countries, automate Bill Pay, accept payments globally, and earn returns through Yield - all from one platform.

With Airwallex, you skip the complexity of managing multiple providers and reduce reconciliation work through accounting software integrations. As your operational needs grow and you expand into new markets, everything scales without requiring new tools or platform migrations.

How to integrate Airwallex with accounting software

Connecting Airwallex to your accounting software takes just a few clicks. Our integrations with Xero, QuickBooks, NetSuite, and other platforms sync transactions automatically, so your expense reports, card payments, and transfers flow directly into your accounting system. This eliminates manual data entry and speeds up month-end reconciliation.

To get started, select your accounting platform from the Airwallex integrations page, follow the step-by-step setup guide, and authorise the connection. For detailed instructions, check our help articles for Xero, NetSuite, and QuickBooks. Once connected, your financial data stays in sync without lifting a finger.

Frequently asked questions (FAQs)

Which is better, Expensify or Airwallex?

Airwallex provides more value by combining powerful expense management with a complete financial platform. While Expensify handles expense tracking and reimbursements, Airwallex gives you those same capabilities plus multi-currency business accounts, global payments, payment acceptance, and more – all working together seamlessly instead of requiring multiple providers.

What integrations does Airwallex's expense management software support?

Airwallex integrates with major accounting software platforms including Xero, QuickBooks, NetSuite, Sage, and Odoo. Transactions sync automatically, reducing manual reconciliation. For a complete list of supported integrations, visit our integrations page.

What is the difference between expense management and spend management?

Expense management focuses specifically on tracking and reimbursing employee expenses like travel expenses and out-of-pocket purchases. Spend management takes a broader view, covering all business spending including employee expenses, bill payments, invoice management, and corporate cards. This gives you complete visibility and control over your company expenses.

Which expense management software offers the fastest reimbursement process in 2026?

Airwallex offers the fastest reimbursement process by handling the entire flow within one platform. Employees submit expenses, managers approve expenses through customised workflows, and you complete payouts directly from your Airwallex account. There’s no need to export data or switch to your bank to process payments.

How do I choose the best expense management software for my Singapore business?

The best expense management software differs based on your company's size, international footprint, and integration needs. Look for platforms that offer automated reporting, custom approval workflows, seamless accounting software integrations, and support for multi-currency transactions if you operate globally. Consider whether you need just expense tracking or a broader spend management platform that includes bill payments, corporate cards, and payment tools.

Sources: 

1. https://use.expensify.com/global-reimbursements

2. https://www.airwallex.com/sg/pricing

3. https://www.expensify.com/pricing

This publication does not constitute legal, tax, or professional advice from Airwallex, nor does it substitute seeking such advice, and makes no express or implied representations / warranties / guarantees regarding content accuracy, completeness, or currency. If you would like to request an update, feel free to contact us at [[email protected]]. Airwallex (Singapore) Pte. Ltd. (201626561Z) is licensed as a Major Payment Institution and regulated by the Monetary Authority of Singapore.