Purchase Orders

Automate purchasing, from request to reconciliation

The visibility, control, and automation you need. A process teams will love.

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PURCHASE ORDER REQUESTS

Requests so intuitive, you won’t need to run a training

Intake purchase order requests in minutes

Simple forms that allow employees to quickly raise purchase order requests for the goods/services they need.

Route approvals automatically

Build multi-step workflows that route requests to the right approvers based on category, department, or amount.

Collaborate where the context lives

Add comments, ask questions, and clarify details directly within the request.

SPEND CONTROL

Goodbye, surprise invoices. Hello, spend control.

Get ahead of spend with proactive approvals and real-time visibility.

Track all your purchase orders in one place

See all your POs in a searchable table that allows you to quickly glance at high-level data like PO total, total billed, and status.

Eliminate the guesswork in your spending

Forecast with confidence using a centralised view of committed and actual spend.

Tailor controls to your policies

Enforce exact line-item matches or allow configured tolerances so your rules reflect how your business works.

AI & Automation

AP meets AI: a perfect match

Speed up matching, eliminate errors, and reduce manual work with intelligent automation.

Find the right PO in seconds

Upload an invoice and let our AI-powered OCR automatically match it to the correct PO.

Always pay the right amount, right on time

Line item match across bill and PO to ensure you’re paying the right amount, down to the line item.

Sync seamlessly with NetSuite

Import open POs and sync new ones back, so your systems stay in lockstep with each other.

Bill Pay

Match, approve, and pay in a few clicks

Unify your procurement and payments. Pay PO-matched bills directly through Airwallex in seconds.

Explore Bill Pay

Frequently asked questions

What is Airwallex Spend's Purchase Orders and how does it work?

Airwallex Spend's Purchase Orders enables you to manage and control company spending before it happens. It automates the entire purchasing process, from request to payment to reconciliation.

How it works:

  1. Request: An employee submits a purchase order request for goods or services.

  2. Approve: The request is automatically sent to the right approvers based on your custom rules.

  3. Issue PO: Once approved, a formal Purchase Order (PO) is generated.

  4. Pay: When the invoice arrives, you can easily match it to the approved PO and pay it using Airwallex Spend's Bill Pay feature.

How does Airwallex Spend ensure that purchase requests comply with our company's procurement policies?

Airwallex is integrated with Netsuite, Xero and Quickbooks. With these integrations you can import invoices directly to pay in Airwallex or code invoices created in Airwallex with your chart of accounts data. You can also sync invoices and their payments back to your accounting software for faster reconciliation.

When should a business implement a PO process?

Most businesses need a formal PO process once they hit around 50 employees, when spend gets harder to track and manual approvals start causing delays, errors, and budgeting issues.