10 best expense management software: features, benefits, and pricing

Key takeaways

• Expense management software helps finance teams work faster and more efficiently by automating manual tasks like expense submissions, approvals, and reconciliation, saving time and reducing the risk of human error.

• For businesses operating across markets, features like multi-currency support, real-time visibility, and automated reporting are essential for keeping global spend accurate and compliant. 

• Airwallex goes beyond basic expense tracking by offering an end-to-end expense management solution built for global operations. With multi-currency corporate cards, built-in expense management, automated bill pay, and seamless integrations with accounting tools like Xero and NetSuite, businesses gain complete visibility and control over every transaction. 

Managing expenses shouldn’t feel like a full-time job. But if your finance team is spending hours each day sorting receipts, reconciling card statements, or chasing down invoice approvals, something’s not working. A modern expense management solution can help you automate manual work, reduce errors, and get real-time visibility over every dollar spent. 

In this article, we review 10 top expense management software for Singapore businesses based on their key features, benefits, and pricing. We'll also explore how Airwallex stands out as an all-in-one expense management solution that combines cards, reimbursements, cross-border transfers, and more in one platform. 

What is expense management software?

Expense management software is a software-as-a-service (SaaS) solution that helps businesses streamline how they track, process, and control spend. It has features that give you have greater oversight and control over business expenditure: 

• Physical and virtual employee cards: issue cards to teams, track spending in real time, and set transaction limits by amount, category, or frequency to better manage budgets

• Expense entry and management: let employees enter expenses and categorise each item under specific labels like travel, client meetings, or office supplies 

• Receipt scanning: take photos of receipts and upload them conveniently via mobile app

• Approval workflows: automatically route expense submissions to the right manager with multi-layered approvals, reducing back-and-forth delays

• Integration capabilities: sync expenses and payments directly to accounting software such as Xero or NetSuite for faster reconciliation

• Bill payment: automatically pay bills, schedule recurring payments, or pay hundreds of invoices in one go

Let’s say your employees frequently travel for business, and use their company-issued debit card. Expense management software can track every charge on their debit card, instantly sending it to their manager for real-time review, approval, and visibility of spending.

Does your business need expense management software?

Spreadsheets and email approvals might work at first when it comes to handling company expenses, but they don’t keep up as your business grows. As your team grows, receipts go missing, approvals get delayed, and reconciling card statements turns into a weekly drain on the finance team. 

Modern expense management software streamlines these fragmented processes to give you greater visibility and control over business spend. By adopting expense management tools, businesses gain several benefits, such as:

• Faster approvals and reconciliation: Submit, approve and reconcile expenses in less time with custom, multi‑level workflows 

• Greater accuracy in expense tracking: Reduce manual entry errors and eliminate duplicate claims with automated reconciliation tools 

• Built-in compliance controls: Strengthen fraud prevention and ensure expense policies are consistently applied with real‑time tracking and customisable spend controls 

• Global scalability: Reimburse expenses in local currencies and monitor spend across regions  

• Reduced manual workload: Automate workflows to eliminate tedious data entry, freeing time for more strategic tasks

What are the top 10 expense management software for Singapore businesses?

We've put together a list of the 10 top expense management software for small businesses and enterprises in Singapore – covering everything from expense tracking to accounting and HR integrations. 

1. Airwallex: An end-to-end expense management system built for businesses of all sizes. Simplify reconciliation with our accounting integrations, create custom approval workflows, and get real-time visibility into team spending. Airwallex also brings together multi-currency business accounts, corporate cards, low-cost international transfers, and more, letting businesses manage global spending and payments from a single platform. 

2. Expensify: A mobile-first expense tracking tool that lets users scan receipts, log mileage, and submit reports on the go. 

3. Xero: An accounting software platform that supports basic expense claims, bill payments, and integration with corporate cards. 

4. Aspire: A financial platform that combines business accounts with expense management tools, virtual cards, and accounting integrations. 

5. Dext: An accounting software platform that focuses on helping businesses digitise and track receipts, invoices, and statements. 

6. SAP Concur: An enterprise invoice and expense management software within the SAP ecosystem.

7. Revolut: A financial platform providing multi-currency accounts for individuals and businesses, corporate cards, and support for basic expense tracking. 

8. Volopay: A Singapore-based fintech platform offering corporate cards and spend management features, including budgeting tools and accounting integrations. .

9. Zoho Expenses: A cloud-based spend management platform helps businesses automate and manage their travel booking and expenses.

10. Talenox: A cloud-based HR software that supports payroll and leave management, with light features for employee reimbursements. 

Choosing the best expense management software: key factors

When selecting expense management software, consider the following key factors to ensure it aligns with your business needs:

• Cloud-based: A cloud-based platform with a mobile app lets your team submit receipts, review expenses, and approve claims from anywhere. With the Airwallex mobile app, businesses can manage payments and reimbursements anytime, anywhere. 

• Smart automation: Tools like AI-powered receipt scanning and auto-matching save hours of admin. Airwallex uses OCR and automation to match expenses to transactions and pre-fill reports – no manual data entry needed. 

• Built-in controls and approval workflows: Look for systems that enforce your spend policies automatically. Airwallex lets you set custom limits, block merchants, and route approvals by team, department, or transaction size.

• Multi-currency support: If your business operates across borders, you’ll need support for multi-currency expenses and local payouts. With Airwallex, you get S$0 transfers to 120+ countries via our local payment rails – with every transaction automatically synced to your accounting software. 

• Integrations with wider finance stack: Choose a tool that consolidates reimbursements, card spend, bill payments, and reconciliation in one place. Airwallex’s all-in-one financial platform helps your business stay in control, from transaction to reconciliation. 

Comparing the leading expense management solutions in Singapore

Spend management software eases the administrative workload for businesses. The table below compares 10 popular options used by businesses in Singapore, across features like multi-currency support, automated workflows, card issuance, and accounting integrations.

Note: The information in this table has been reviewed to be accurate as of 29 October, 2025.

Overview of the top expense management software: features, price, benefits

Here’s a closer look at the most widely used expense management tools in Singapore – covering features, pricing, and how each one supports different business needs.

Airwallex

Airwallex is built for businesses that manage spend across markets, teams, and currencies. From virtual cards to reimbursements and bill payments, our expense management tools are designed to help finance teams move faster and with more control.

You can issue cards, approve expenses, pay suppliers, and reimburse employees – all while keeping full visibility and control from a single dashboard. And because Airwallex brings expense management into the same ecosystem as your FX, treasury, and payments workflows, there’s no need to juggle multiple systems as your business scales.

Here’s how Airwallex supports your business:

• Cards with built-in expense management: Airwallex Corporate Cards come with built-in expense management that supports automated workflows. Admins can review and approve expenses in real-time, and all expenses are automatically reconciled via integrations with leading accounting software such as Xero, QuickBooks, and more. 

• AI-powered expense tracking and reimbursements: Employees can submit claims directly through the Airwallex app using AI-powered OCR, which extracts key details from receipts in seconds. Payments are routed to the right managers via custom approval workflows, reducing manual admin at every step. 

• Global bill payments: With Airwallex Bill Pay, you can upload, approve, pay, and reconcile your domestic and international bills in one place. With support for over 60 currencies across 200+ countries, you can pay international suppliers in their own currency without the usual delays. 

• One platform for end-to-end expense management: With all your expenses in one place, you get a full audit trail for every approval, payment, and reimbursement. This consolidated view of spending helps you to avoid blind spots in your budgets and maintain full control over global spend.

Pricing: 

• Explore plan: Free 

• Grow plan: S$79 per month, including up to 50 free Corporate Cards and customisable approval workflows

• Accelerate plan: From S$399 per month, including unlimited free Corporate Cards and a dedicated account manager

Expensify

Expensify is a lightweight expense management tool designed to automate tracking, reporting, approvals, and reimbursements. With its SmartScan feature, you can take a photo of your receipt and the app will automatically scan key details and match the receipt to the right transaction. 

However, Expensify is primarily built to organise company spend and does not offer more advanced spend management tools. With Airwallex, you can set up custom, multi-layer approval flows that route sign-offs to the right manager or team. Our Bill Pay feature also lets you automate your bill payments – from invoice upload to payout and reconciliation – without having to switch platforms.

Features:

• Scan and upload receipts with the Expensify mobile app

• Issue virtual corporate cards instantly

Pricing: 

• Collect plan: S$6 (US$5) per user per month

• Control plan: From S$11 (US$9) per active user per month

Xero

Xero is an accounting software designed for small businesses and entrepreneurs. It offers a range of features to help businesses send invoices, track and pay bills, and reconcile bank transactions. By connecting Xero with your Airwallex account, your payments and reimbursements will automatically sync back to Xero, so you can save time on reconciliation. You can also embed Airwallex's multi-currency checkout pages into invoices issued in Xero, making it easier for your customers to pay you.

Features:

• Automate bill entry

• Submit expense claims on the go

• Auto sync transaction data from your bank account

Pricing: 

• Starter plan: S$39 per month

• Standard plan: S$65 per month

• Premium plan: S$88 per month

• Expense tracker: S$6 per user per month

• Add-on features : Starts at S$10 per month

Aspire

Aspire offers basic expense management as part of its business account. You can issue unlimited virtual cards, set spend limits, and approve expenses via multi-level workflows. The platform also supports integrations with accounting tools like Xero and QuickBooks, along with built-in receipt capture. 

That said, Aspire’s expense tools are designed primarily for single-entity teams, and lack deeper automation for global payouts, entity-level controls, or AI-driven reconciliation.

Airwallex offers a more robust solution built for global operations. You can issue multi-currency corporate cards with custom spend limits, automate reimbursements and bill payments, and route approvals based on amount, entity, or accounting fields. Expenses are automatically synced to your accounting software and you gain real-time visibility on all spend with a single dashboard. 

Features:

• Integrations with accounting software like Xero and SAP

• Multi-level approval flows 

• Budget controls on the Aspire corporate card

Pricing: 

• Monthly plan: Free (Up to 10 employees and two admin or finance users)

• Additional users: S$9 per admin or finance user per month; and S$5 per employee per month

Dext

Dext is a simple receipt and invoice capture tool that lets users extract expense data via its mobile app, email, or drag-and-drop. To match these expenses with the right transaction, you’ll need to connect Dext with your accounting tool as the software doesn’t offer in-built bookkeeping and account reconciliation features.

On the other hand, Airwallex helps you automate the whole process from capturing receipts to reconciling expenses and generating reports – without having to juggle between different platforms or manually enter data.

Features:

• Capture and upload receipts and invoices on the go

• Set up customised expense approval workflows

• Integrate with 30+ accounting software

Pricing: From S$38.86 (US$30) per month, or S$31.09 (US$24) per month when paid annually

SAP Concur

SAP Concur is an expense management solution that sits within the broader SAP ecosystem. It provides a cloud-based system that automates travel, expense, and invoice management for businesses. However, the complexity of the platform and steep learning curve involved can make it a less practical option for fast-growing teams or businesses looking for a more intuitive solution. 

Airwallex offers an all-in-one expense management platform that’s easy to adopt and built for scale. You can instantly issue corporate cards, set spending limits, and track transactions in real time. Track, approve, and send out reimbursements and bill payments without having to switch platforms, with all transactions instantly synced to your accounting software for fast, error-free reconciliation. 

Features:

• Automated invoice matching

• Generate expense reports by uploading e-receipts

• Manage all your travel expenses in one place, regardless of where they were booked

Pricing: Not publicly disclosed

Revolut

Revolut offers basic expense management features as part of its business accounts. You can issue virtual and physical corporate cards, create custom approval workflows for expenses, transfers, and card requests, and match receipts to transactions. 

That said, Revolut’s spend management features are limited to card-based expense tracking. The platform also charges S$8 per cross-border transfer outside your monthly limit – costs that add up quickly for companies that make frequent payments to vendors and teams based abroad. 

With Airwallex, you can upload vendor invoices in bulk, extract key details instantly, route approvals to the right stakeholders, and schedule single or batch payments – all from one dashboard. You can make SWIFT-free transfers to 120+ countries using local payment rails, cutting out the manual work and hidden costs involved. 

Features:

• Issue corporate cards with custom spending limits

• Automatically match receipts to corresponding transactions

• Approve expenses and pay back out-of-pocket spend in one place

Pricing: 

• Basic plan: Free

• Grow plan: From S$15 per month

• Scale plan: From S$84 per month

• Enterprise plan: From S$417 per month

Volopay

Volopay is a spend management platform that combines corporate cards, expense management, and accounting integrations into one platform. With Volopay, businesses can instantly issue corporate cards to employees, set spending limits, and monitor expenses in real-time for greater control.

However, beyond its dedicated expense management offerings, Volopay is less suited for growing businesses requiring comprehensive global financial operations support like multi-currency accounts and fee-free global transfers. You'd have to integrate additional tools, as Volopay does not offer these within a single, unified system.

In contrast, Airwallex lets you open multi-currency accounts in 20+ currencies, send transfers via local payment rails, and reconcile your card expenses and reimbursements all in one place.

Features:

• Set advanced multi-level approvals for payments

• Receive push notifications when a transaction is made

• Submit, track, and approve reimbursement claims for out-of-pocket expenses

Pricing: 

• Premium card plan: No pricing details available on their website

• Accounts payable plan: No pricing details available on their website

Zoho Expense

Zoho Expense automates the process of tracking, reporting, and reimbursing expenses for businesses. It integrates with other Zoho products like Zoho Books and Zoho CRM, providing compatibility for businesses already using these tools.

However, its functionality is confined to expense tracking and reimbursements. It does not support broader financial workflows such as automated bill payments, FX management, or multi-currency accounts, making it less suitable for businesses operating across borders or managing more complex spend.

Airwallex offers an integrated platform that goes beyond expense tracking. On top of automated reimbursements and real-time expense visibility, businesses can create custom approval flows, schedule domestic and international bill payments, and reconcile all expenses – all in one platform. 

Features:

• Sync with any corporate card

• Receipt scanning and OCR technology for quick expense tracking

• Automated expense report creation

Pricing: 

• Free plan: Free of charge

• Standard plan: S$20 per month for five users plus S$4 per month per additional user

• Premium plan: S$35 per month for five users plus S$7 per month per additional user

Talenox

Talenox is a cloud-based HR platform built primarily for payroll and leave management. Its newly-added expense management feature sits within that HR framework, allowing employees to upload receipts and submit reimbursement claims. It integrates with systems like Xero and QuickBooks, making it suitable for small businesses managing straightforward claims alongside payroll.

However, Talenox’s expense functionality remains basic. It lacks automation for reconciliation, real-time visibility across teams, and tools to manage spend across multiple currencies or entities. 

Airwallex offers a more advanced solution for modern finance teams. Our expense management suite integrates corporate cards, reimbursements, and bill payments into one unified platform. Employees can capture receipts instantly via the Airwallex app, while AI automatically matches and categorises expenses in real time. Finance teams gain full control with custom approval workflows, entity-level visibility, and multi-currency support across 150+ countries.

Features:

• Upload receipts from desktop

• Track and manage expense claims

• Integrates with Xero

Pricing: 

• Free plan: Free of charge

• Payroll plan: S$27.25 per month for five users plus S$5.45 per month per additional user

• Leave plan: S$27.25 per month for five users plus S$5.45 per month per additional user

• Suite plan: S$34.60 per month for five users plus S$8.72 per month per additional user

How does expense management software work?

An expense management system uses mobile apps and web applications to automate and streamline the entire expense process, from submission to reimbursement. 

Step 1: Employee submits the expense report

Employees can capture receipts by snapping a photo in the mobile app or forwarding email receipts. With Airwallex, our system automatically extracts key expense data from your submitted receipt using AI-powered OCR technology. You can also add any extra details, like expense category or project, before submitting the expense report for approval.

Step 2: Assigned approvers receive and review the expense report

The report is sent to the appropriate approver(s) based on predefined rules and hierarchies on the system. With Airwallex, approvers are notified and can approve or reject expenses using our app. At the same time, our system enforces company spending policies and flags potential violations for review.

Step 3: Expense gets paid or reimbursed

Once an expense report is fully approved, the system automatically initiates reimbursement to the employee. Airwallex supports free local payouts in 120+ countries, helping you eliminate costly SWIFT fees and ensure your reimbursements arrive on time. 

Step 4: Accounting reconciliation

The system tracks all employee reimbursements and provides a clear audit trail. Approved expenses on Airwallex are automatically synced with your accounting software, simplifying the reconciliation process. 

Step 5: Real-time expense monitoring

Finance teams can track business spending in real-time through integrations with accounting software. They can monitor expenses by category, department, project, or employee, and easily identify trends or anomalies. Airwallex also supports bank feeds, which means transactions from your business bank account can get fed into your accounting software for automated reconciliation.

By automating these steps, your business can focus on core activities and strategic initiatives that drive growth and profitability.

How do I choose the best expense management software for my business?

Now that you’ve looked at different expense management tools, how do you choose one for your business? Here are some questions to ask yourself:

Is the software built to scale with your business?

Choose a software that fits your company’s size and growth potential. Simple spend management tools may work for small businesses, but larger enterprises need more robust solutions as they grow. Opt for scalable platforms that can handle higher transaction volumes and more users, and look for flexible pricing plans to ensure you’re only paying for what your business needs now.

What industry is your company in?

When choosing an expense management solution, consider your industry's specific needs. For example, eCommerce businesses may prioritise multi-currency capabilities, while service businesses may require streamlined invoice processes.

What is the software’s pricing model?

Popular pricing models include subscription-based plans, usage-based fees, or tiered plans. Understanding the software’s pricing model helps you avoid unexpected expenses and ensures the solution is cost-effective for your business.

What integrations does the software support? 

Look for expense management software that supports integrations with the accounting software you already use. This speeds up financial reporting by automatically syncing expense data and keeping your financial records accurate.

How well can the software handle foreign currency expenses and payments?

Multi-currency support is essential for businesses with overseas offices or vendors. Make sure the platform can automatically convert foreign currency expenses, apply accurate exchange rates, and manage cross-border reimbursements. Also, check if there are any extra fees or limitations to international transactions.

Can the software support other financial services? 

Instead of a standalone expense management software, choose an all-in-one platform like Airwallex that supports other financial services like overseas transfers. This reduces the need to switch between systems and offers a comprehensive view of all business expenses.

How to implement expense management software?

The easiest way to implement expense management software is to choose one that can integrate with the accounting software you use. From here, the process should be straightforward and intuitive. 

Your accounting or expense management software will have FAQ pages or a customer support team that will explain the integration process. Here’s an example of how to integrate Airwallex with Xero.

Airwallex: one platform to control global spend

Managing spend across global teams shouldn’t feel like a juggling act. But without an integrated system, your finance teams will be stuck managing spend approvals and reconciling data across dozens of disjointed spreadsheets and financial platforms. This in turn will slow down decision-making and create blind spots in your budget.

Airwallex simplifies this by centralising business financial operations into one unified platform. This gives you real-time control and complete visibility over all company expenses, no matter where your teams are. Our Expense Management features include:

• Automated workflows: Implement customisable, multi-level approval flows to maintain compliance and operational efficiency

• Built-in controls: Establish budgets, monitor expenses by team or project, and automatically enforce spending policies

• Multi-currency cards: Instantly issue physical or virtual cards with custom spend limits, real-time tracking, and no hidden FX fees

• Seamless accounting integrations: Sync with platforms like Xero, NetSuite, SAP, and more for faster and more accurate reconciliation

Plus, our Expense Management solution works in harmony with our full suite of solutions, designed to help your business operate more efficiently. Here’s what we offer:

• Global Accounts: Open multi-currency Business Accounts within minutes and accept funds in 60+ countries like a local. Hold, send and receive funds globally with ease in 20+ currencies.

• Transfers: Over 90% of our transactions go through local payment networks, meaning no SWIFT fees and faster transfer times.

• Payments: Seamlessly accept payments from global customers in 130+ currencies. Our Checkout solution also boosts your conversion rates by offering 160+ local payment options, allowing customers to pay with their preferred method.

• Bill Pay: Our Bill Pay feature automates the process of paying overseas suppliers and managing invoices. With direct access to local payment networks in 120+ countries, your business can easily make payments without worrying about high fees or potential delays.

From expense tracking and global payouts to automated reconciliation and reporting, Airwallex gives businesses the tools to move faster, stay in control, and scale across borders – all from a single platform. 

Frequently asked questions (FAQs)

Which expense management software is best suited for my start-up business?

Choosing an expense management software for your start-up depends on various factors, including your team size, transaction volume, and operational needs. Some key features to look for include real-time expense tracking, customisable approval workflows, integration with accounting tools, and support for multiple currencies if your business operates globally.

Airwallex offers a comprehensive solution designed to meet the demands of start-ups and larger companies. With international payment capabilities and scalable features, our platform can grow with your business and help you control costs effectively.

How much does expense management software cost a month?

The cost of expense management software can vary greatly depending on the provider, the features offered, and the size of your organisation. Airwallex offers a free Explore plan that includes access to spend management for five users. For companies with more users, our Grow and Accelerate plans offer additional seats and added features like custom workflow approvals.

Which software can Airwallex’s Expense Management integrate with?

Our Expense Management software integrates with a variety of popular accounting and financial tools, such as Xero, QuickBooks Online, and NetSuite. See the full list of supported software integrations here.

Sources:

1.  https://www.expensify.com/pricing

2.  https://www.xero.com/sg/pricing-plans/

3.  https://aspireapp.com/pricing

4.  https://dext.com/en/business/pricing

5.  https://www.revolut.com/en-SG/business/business-account-plans/

6.  https://www.volopay.com/sg/pricing/

7.  https://www.zoho.com/en-sg/expense/pricing/

8.  https://www.talenox.com/sg/pricing/

All comparisons and information reflect Airwallex’s own research using public documentation as of 29 October, 2025 and have not been independently validated. 

This publication does not constitute legal, tax, or professional advice from Airwallex, nor does it substitute seeking such advice, and makes no express or implied representations, warranties, or guarantees regarding content accuracy, completeness, or currentness. Product features, pricing and other details are subject to change. Airwallex does not guarantee the continued accuracy of this information and is not responsible for any inaccuracies that may arise from such changes. This publication is not intended to be relied on for the purpose of making a decision about a financial product. Users are encouraged to conduct their own verification and seek their own advice.

If you would like to request an update of the content in this publication, feel free to contact us at [email protected]. Airwallex (Singapore) Pte. Ltd. (201626561Z) is licensed as a Major Payment Institution and regulated by the Monetary Authority of Singapore.