expense management
Global business expense management software made easy
End-to-end expense management system for every business. Reconcile your corporate card expenses and reimbursements in one place, gain real-time visibility and control over employee spending, globally.
Manage all your business expenses in one system and track in one place
Simplify global business expenses with built-in expense management for your Corporate Cards and out-of-pocket expenses. Move away from manual processes that sap time and distract your team members from their core jobs.
Submit expenses on the go
Empower employees to upload receipts and submit expenses on the go via the Airwallex mobile app.
Gain real-time visibility of spend
See a complete view of team expenses in one place and easily explore details of individual transactions.
Manage risk and improve compliance
Design multi-layer approval workflows, set expense submission criteria, and instantly review and approve expenses via mobile.
Eliminate manual data entry with the support of AI
Employees can upload reimbursement receipts directly and Airwallex will automatically extract all relevant details using OCR technology, no manual data entry needed.
REIMBURSEMENTS
Simplify business reimbursements for employees globally
Hassle-free global reimbursements
Empower your employees across markets to submit expenses in multiple currencies and get reimbursed to their local bank account.
Effortless reporting
Save time and simplify submissions and approvals by grouping multiple expenses into one report.
Faster payouts
Global employees get reimbursed quickly leveraging Airwallex high-speed, local transfer rails.
Multi-Entity Management
Spend efficiently across multiple business entities
Manage card expenses and reimbursements at an entity level
Create separate accounts for each entity and accurately associate expenses.
Streamline operational oversight
Seamlessly manage spend across all of your entities from one unified platform.
Customise multi-layered approval workflows
Set custom controls and workflows for each entity under your master account.
For Admins
Create more visibility and control for your managers, administrators, and finance teams
Get a 360 degree view of your employee spend
View all expenses from a single dashboard and easily filter by status. View individual card expenses and reimbursements when needed, including receipts.
Set card controls to ensure appropriate spending
Establish a variety of spend limits including per transaction limits to manage card expenses effectively.
Set up multi-layer approval workflows
Define multiple approval layers based on spend thresholds and set specific approvers at each layer.
For Employees
Free your employees from the pain of missing receipts and manual expense reports
Never miss an expense
All of an employee’s card expenses are automatically available to them in one place and can be filtered by status. Say goodbye to forgotten purchases and delayed submissions.
Simplify submissions
Employees can review their purchases, upload pictures of receipts, categorise spends, and easily submit expenses via desktop or the Airwallex mobile app.
Get reimbursed faster
Approved out-of-pocket employee expenses can quickly be reimbursed to local bank accounts via our high-speed transfer rails.
Accounting Integrations
Automate workflows by integrating with your accounting software
Easily import your accounting information
Import your chart of accounts, locations, tax rates, and more so that employees can code expenses and bills directly within Airwallex.
Streamline reconciliation
Automatically sync card expenses, reimbursements, and bills back to your accounting software to save time on reconciliation.
Integrate with ease
Connect Airwallex to popular accounting platforms in just a few simple clicks.
“The new Expense Management system has been a real time saver for us in relation to the administration of our benefits program. Team members can upload receipts as they shop and we are able to clear our reconciliations much faster this way.”
Tanya Karolia
Payroll & Benefits, Linktree
"The feature where we can monitor how much employees are spending on their Airwallex cards is incredibly useful to us. We get to have full visibility, as well as being able to set daily and per transaction budgets. With Airwallex’s authorisation process, it’s also easy for my team to put together all outgoings that I need to approve, so I can easily ask questions or reject payments."
Richard Li
Co-founder & CEO, July
"Having all our global SaaS subscriptions in one place has streamlined our finance processes and enabled better tracking and control of expenses. It’s even better knowing that Airwallex isn’t hitting us with any international transaction fees."
Warren Durling
Chief Operating Offer, Paloma
“Airwallex provides us with flexibility and cost savings in dealing internationally. We used Airwallex to receive our recent global fundraising round and pay international suppliers and are saving at least 5% per dollar transferred versus the big banks.”
George van Dyck
Finance Manager, Zoomo
"There is a lot of informal spending like coffee and entertainment but staff were paying for things and then not bothering to claim because it was just too time consuming."
Corey Payne
Financial Controller, Mr Yum
Corporate Cards
Scale faster with Corporate Cards
Create multi-currency employee and company cards in minutes and stay in control of all purchases from a single dashboard, in real-time. They can be created instantly and you can start using them immediately online.
Avoid surprise foreign transaction fees and other hidden charges, so you can reinvest every dollar back into your growth.
Frequently asked questions
What is an expense management solution?
An expense management solution is software that helps businesses manage employee-initiated spending on corporate cards and out-of-pocket expenses. Expense management tools are designed to eliminate all manual tasks associated with expense management. They save time, increase productivity, eliminate human error and lend greater insights into your company's finances.
Airwallex Expenses gives you a simplified way to collect receipts and expense information from your employees, ultimately enabling you to reconcile your business’s expenses and close your books faster. Employees submit receipts and expense information directly in the product for admins to review and approve. Once approved, all expense information, including receipts, gets synced with your company’s accounting system.
Can I integrate Airwallex Expenses with my accounting software?
Airwallex is integrated with Xero, Netsuite and Quickbooks in most regions. Through these integrations you can import your expense information such as chart of accounts, locations and tax rates and sync expenses back to your accounting software.
Can I still use Airwallex Expenses without an accounting software integration?
In case Airwallex does not offer a direct integration with your accounting software, you can still collect, store and track receipts for each transaction. Additionally, we recommend using our custom accounting plug-in to:
Upload accounting data
Enable employees to categorise expenses using this data
Export completed expenses with relevant expense information and upload them into your accounting software