Global expense management made easy
End-to-end expense management for every business. Reconcile your expenses in one place and gain real-time visibility and control over employee spending.
Built-in expense management for Borderless Cards
Get more from your Borderless Cards when you activate built-in expense management. Move away from painful manual processes that sap time and distract your team members from their core jobs.
Submit expenses on the go
Empower employees to upload receipts and submit expenses on the go via the Airwallex mobile app.
Gain real-time visibility of spend
See a complete view of team expenses in one place and easily explore details of individual transactions.
Manage risk and improve compliance
Design multi-layer approval workflows, set expense submission criteria, and instantly review and approve expenses via mobile.
Close your books faster each month
Sync expenses with your accounting software, automate categorisation, and align to your chart of accounts.
A modern solution that your employees, managers, and finance teams will love
Don’t settle for legacy expense management solutions that waste your team’s time. With Airwallex, you get a complete and automated solution that gives you more oversight, improves team member experience, and simplifies multi-entity management.
Spend efficiently across multiple business entities
Manage expenses at an entity level
Create separate accounts for each entity and accurately associate expenses.
Streamline operational oversight
Seamlessly manage spend across all of your entities from one unified platform.
Customise multi-layered approval workflows
Set custom controls and workflows for each entity under your master account.
Create more visibility and control for your managers, administrators, and finance teams
Get a 360 degree view of your employee spend
View all expenses from a single dashboard and easily filter by status. View individual spends when needed, including receipts.
Review and approve expenses in a single click
Approve submissions as they happen in one click on desktop or mobile.
Set up multi-layer approval workflows
Define multiple approval layers based on spend thresholds and set specific approvers at each layer.
Free your employees from the pain of missing receipts and manual expense reports
Never miss an expense
All of an employee’s expenses are automatically available to them in one place and can be filtered by status. Say goodbye to forgotten purchases and delayed submissions.
Employees can review their purchases, upload pictures of receipts, categorise spends, and easily submit expenses via desktop or the Airwallex mobile app.
Automate workflows by integrating with your accounting software
Easily import your expense information
Import your chart of accounts, locations, tax rates, and more so that employees can code expenses directly within Airwallex.
Automatically sync expenses and receipts back to your accounting software to save time on reconciliation.
Integrate with ease
Connect Airwallex to popular accounting platforms in just a few simple clicks.
“The new Expense Management system has been a real time saver for us in relation to the administration of our benefits program. Team members can upload receipts as they shop and we are able to clear our reconciliations much faster this way.”
Payroll & Benefits, Linktree
"The feature where we can monitor how much employees are spending on their Airwallex cards is incredibly useful to us. We get to have full visibility, as well as being able to set daily and per transaction budgets. With Airwallex’s authorisation process, it’s also easy for my team to put together all outgoings that I need to approve, so I can easily ask questions or reject payments."
Co-founder & CEO, July
"Having all our global SaaS subscriptions in one place has streamlined our finance processes and enabled better tracking and control of expenses. It’s even better knowing that Airwallex isn’t hitting us with any international transaction fees."
Chief Operating Offer, Paloma
“Airwallex provides us with flexibility and cost savings in dealing internationally. We used Airwallex to receive our recent global fundraising round and pay international suppliers and are saving at least 5% per dollar transferred versus the big banks.”
George van Dyck
Finance Manager, Zoomo
"There is a lot of informal spending like coffee and entertainment but staff were paying for things and then not bothering to claim because it was just too time consuming."
Financial Controller, Mr Yum
Scale faster with Borderless Cards
Create multi-currency employee and company cards in minutes and stay in control of all purchases from a single dashboard, in real-time. They’re free to create and you can start using them immediately online.
Avoid surprise foreign transaction fees and other hidden charges, so you can reinvest every dollar back into your growth.
Frequently asked questions
What is an expense management solution?
An expense management solution is software that helps businesses manage employee-initiated spending on corporate cards. Expense management tools are designed to eliminate all manual tasks associated with expense management. They save time, increase productivity, eliminate human error and lend greater insights into your company's finances.
Airwallex Expenses gives you with an easy way to collect receipts and expense information from your cardholders, ultimately enabling you to reconcile your business’s expenses and close your books faster. Cardholders submit receipts and expense information directly in the product for admins to review and approve. Once approved, all expense information, including receipts, gets synced with your company’s accounting system.
Can I integrate Airwallex Expenses with my accounting software?
Airwallex is integrated with Xero, Quickbooks, and Netsuite in most regions. Through these integrations you can import your expense information such as chart of accounts, locations and tax rates and sync expenses back to your accounting software.
Can I still use Airwallex Expenses without an accounting software integration?
Without an accounting software connected, you can still use Airwallex Expenses to:
1. Give your employees an Airwallex employee card so they’re never out of pocket on a large business expense. 2. Collect, store and track receipts for each transaction for future audit purposes. 3. Export all card transactions to manually reconcile in your accounting software.