The top 7 Expensify alternatives in Australia for 2026

Key takeaways

• The top alternatives to Expensify for Australian businesses are Airwallex, Budgetly, Weel, Zoho Expense, Dext, MYOB, and Xero.

• The right choice depends on whether you need a standalone expense tool, proactive card and budget controls, accounting-native workflows, bookkeeping automation, or a broader multi-currency finance platform.

• Airwallex connects expense management to multi-currency accounts, corporate cards, reimbursements, bill pay, and accounting sync. Expense Management sits within Airwallex's Grow plan and above; Australian pricing starts at A$0 or A$29/month for Explore, with Grow at A$99/month, before applicable spend-user and transaction fees.

Expensify is well known for receipt capture and expense reporting, but not every business needs – or wants to pay for – a standalone expense tool. Some outgrow it as they add multi-currency spend, corporate cards, or accounting-native workflows. This guide compares seven Expensify alternatives available to Australian businesses: Airwallex, Budgetly, Weel, Zoho Expense, Dext, MYOB, and Xero.

"Expensify alternative" covers both dedicated expense platforms and accounting products with built-in expense functionality. We compare each platform on price, multi-currency support, native cards, receipt OCR, approvals, AI features, accounting integrations, and global accounts.

How does Expensify work?

Expensify captures receipts and expenses, extracts transaction details, routes expense reports for approval, reimburses employees, and syncs the result with your accounting software.

• SmartScan (receipt OCR): extracts merchant, date, amount, and currency from uploaded receipts, and supports 160+ currencies.

• Approvals and policy controls: expense reports route by department, role, or amount; Expense Rules can automate approval or decline decisions.

• AI: Concierge AI handles categorisation, policy issue detection, expense creation and updates, and spend analysis.

• Cards: Expensify issues its own Visa Commercial Card and also supports businesses using their existing corporate cards. Confirm Australian eligibility before assuming card issuance applies to your business.

• Integrations: Xero, QuickBooks, NetSuite, Sage Intacct, and others, per Expensify's integrations page.

• Pricing: The Submit plan is free to use, Collect costs A$8 per member per month, and Control – which unlocks all features – is a custom price starting as low as A$30 per active member per month.

The top alternatives to Expensify

• Airwallex: We are an end-to-end financial platform combining expense management with multi-currency accounts, Corporate Cards, reimbursements, Bill Pay, accounting connections, and global payments.

• Budgetly: An Australian spend-control platform built around prepaid Visa cards, budgets enforced before spending happens, receipt capture, and a flat platform fee with unlimited users.

• Weel: An Australian and New Zealand spend-management platform combining corporate cards, reimbursements, accounts payable, proactive spend controls, and AI-assisted expense coding.

• Zoho Expense: A per-user expense platform with a free tier for up to three users, AI receipt scanning, and integrations across the Zoho and accounting ecosystems.

• Dext. A bookkeeping-led platform for receipt and invoice capture, bookkeeping automation, approvals, and direct accounting-software integrations.

• MYOB. An Australian accounting platform with expense capture, GST, bills, bank feeds, and accounting workflows. Advanced expense controls or cards typically require separate partner products, and multi-currency sits on higher-tier AccountRight plans.

• Xero. An accounting-native platform with expense claims, receipt capture, approvals, reimbursements, and multi-currency accounting on eligible plans. Xero isn't a dedicated corporate-card platform.

Compare the top alternatives to Expensify

The right Expensify alternative depends on whether you prioritise standalone expense reporting, pre-spend controls, accounting workflows, or global financial operations. Use the table below as a starting point, then check each provider's current plan and regional terms before choosing.

In-depth: Features of the top alternatives

Airwallex

Key features:

• Multi-currency company and employee cards, physical and virtual, with zero international fees.

• Global Accounts with local bank details in 20+ currencies.

• Automated receipt and bill data extraction, AI categorisation, configurable multi-layer approvals, and reimbursements.

• Reimbursements to employees in 200+ countries, subject to availability.

• Accounting connections for Xero and QuickBooks; NetSuite sync is included on Accelerate.

Pricing: Explore is A$0/month, or A$29/month (waived if you deposit at least A$5,000/month or hold a minimum A$10,000 balance). Grow is A$99/month and is the plan that includes expense management for cards and reimbursements, automated receipt and bill extraction, multi-layer spend approvals, and the AI expense policy agent. Accelerate starts from A$999/month with centralised multi-entity management, NetSuite sync, and a dedicated account manager. All plans are billed per business legal entity, and additional spend-user, transaction, and FX fees may apply.

To consider: Full expense management sits on the Grow plan, not Explore – check which plan matches your needs before comparing pricing to Expensify.

Budgetly

Key features:

• Individual Visa debit cards with budgets and spend controls set before purchase.

• Mobile receipt capture, automatic matching, Xero integration, and audit trails.

• AI Bookkeeping (paid add-on) for automated merchant categorisation, tagging, and GST extraction.

• Premium adds advanced merchant blocking, money requests, and multi-layer bill approvals (some features listed as coming soon).

Pricing: Essentials is A$99/month billed annually (four cards included, plus A$10/month per additional card); Premium is A$279/month billed annually (ten cards included); Enterprise is custom. Prices exclude GST. AI Bookkeeping is available as a paid add-on on all plans, with a one-off free allowance of 50 transactions on Essentials and 250 on Premium and Enterprise; after the free allowance, usage-based pricing starts at A$29/month for up to 100 transactions.

To consider: Budgetly isn't a banking-style multi-currency alternative – foreign-currency spend is limited to card-level FX, not Global Accounts. 

Weel

Key features:

• Unlimited virtual cards; physical and subscription cards cost extra.

• OCR receipt capture, AI expense coding, reimbursements, and accounts payable automation.

• Multi-step approval rules and intelligent card blocking on higher plans.

• Xero, MYOB, and QuickBooks integrations on Basic; NetSuite is enterprise or beta-dependent.

Pricing: Basic is A$135/month, including five people and 50 expense records/month (additional usage charged separately). Premium is A$375/month, including ten people and 150 expense records/month. Enterprise is custom. Prices exclude GST, and Weel charges a 0.95% FX conversion fee on foreign-currency transactions.

To consider: Weel supports foreign-currency spend but doesn't clearly document Airwallex-style Global Accounts or local receiving details on its official pages.

Zoho Expense

Key features:

• Multi-currency expenses with automatic exchange-rate conversion.

• AI-powered Autoscan receipt OCR on every plan (20 scans/user/month on Free, 200 on Standard, 1,000 on Premium).

• Personal-card expense tracking on all plans; corporate-card feeds on paid plans.

• Hierarchical and automatic approval workflows, more advanced on Premium.

• Zoho Books, QuickBooks Online, and Xero integrations natively; NetSuite and others as add-ons.

Pricing: Free for up to three users. Standard is A$5.50/user/month (A$4.40 billed annually); Premium is A$9.90/user/month (A$7.70 billed annually). Prices include GST. Custom plans require a 100-user minimum.

To consider: Zoho Expense doesn't issue native corporate cards in Australia – its card capability is primarily connection, feed, and reconciliation. It also should be noted that Zoho Books and Zoho Expense are separate platforms offering different features, and you may need both to unlock all features your business needs. 

Dext

Key features:

• Mobile, email, and upload capture for receipts, invoices, and mileage.

• OCR/AI extraction, duplicate detection, GST/tax data capture, and audit trails.

• Expense approvals with configurable rules.

• 30+ accounting integrations, including Xero, QuickBooks, and Sage.

• Multi-currency expense handling via base-currency conversion.

Pricing: From A$33.58/month excluding GST (billed annually at A$403), including 250 documents/month and five users. Document volume, users, and add-ons increase the price. AI Assist is a paid add-on.

To consider: Dext is a bookkeeping and document-capture platform, not a card issuer or global banking platform.

MYOB

Key features:

• Receipt and bill capture via the MYOB Assist app.

• Expense tracking, bills, bank feeds, GST, and BAS.

• AI features such as category suggestions and Smart Reconciliation (in beta).

• AccountRight Premier supports multiple currencies and international bank accounts.

Pricing: MYOB Business Pro is currently advertised at A$70/month. AccountRight plans are priced separately; multi-currency is only available on AccountRight Premier.

To consider: MYOB isn't a direct equivalent to a dedicated spend-management platform – multi-currency and advanced approvals aren't available on all plans.

Xero

Key features:

• Xero Me expense claims and smart document capture.

• Expense submission, approval, reimbursement workflows, and GST records.

• Multi-currency accounting on Comprehensive and Ultimate plans (160+ currencies supported).

• JAX AI for bank-transaction categorisation and matching.

• Native Xero ecosystem with 1,000+ connected apps.

Pricing: Grow is A$78/month, including expense claims for one user. Comprehensive is A$107/month, including expenses for five users plus multi-currency. Ultimate 10 is A$143/month, including expenses for ten users plus multi-currency. Prices include GST; additional expense users may incur charges.

To consider: Xero is accounting software with expense functionality, not a dedicated corporate-card or global-account provider.

Why businesses might look for an alternative to Expensify

• Pricing model: Expensify pricing varies by workspace type, unique or active members, billing method, and qualifying Card usage. Businesses wanting a simpler cost model may prefer per-entity, per-card, or document-volume pricing.

• Broader finance operations: Some businesses want expense management connected to business accounts, multi-currency wallets, international payments, and bill pay, rather than a standalone expense workflow.

• Pre-spend control: Businesses may prefer cards with budgets, merchant limits, and approval rules that apply before a payment happens, not just after, for ultimate spend visibility.

• Global currency needs: Businesses paying suppliers or employees internationally may need local receiving details, multi-currency balances, or predictable FX terms, in addition to foreign-currency expense reporting.

• Accounting fit: The right platform depends on whether you use Xero, MYOB, QuickBooks, NetSuite, or Zoho Books, and how much data needs to sync automatically.

• Card strategy: Some businesses want native physical and virtual cards; others prefer to keep existing cards and use a software-only expense tool.

• Workflow depth: Growing teams may need multi-layer approvals, custom tracking fields, purchase orders, or multi-entity reporting.

Airwallex vs Expensify: How do they compare?

Airwallex and Expensify both help businesses capture, manage, and control expenses, but they're positioned differently. Expensify is primarily an expense-management platform, while Airwallex connects expense workflows with accounts, cards, payments, reimbursements, and broader financial operations.

Why businesses choose Airwallex for expense management

One platform for accounts, cards, expenses, and bills

Airwallex connects company and employee cards, receipts, approvals, reimbursements, Bill Pay, and accounting sync in one platform, reducing the need to switch between tools.

Multi-currency spend for businesses operating globally

Tracking foreign-currency expenses is different from operating with multi-currency balances and cards. Airwallex offers Global Accounts with local bank details in 20+ currencies alongside multi-currency company and employee cards.

Controls before and after spend

Card limits, merchant controls, receipt rules, multi-layer approvals, and automated categorisation can help manage spend, though no control can prevent all unauthorised activity.

AI-assisted policy enforcement and reconciliation

The Airwallex AI expense policy agent checks submissions against your policy, flags exceptions, and cites the relevant rule – paired with receipt matching, categorisation, and automatic sync to the general ledger.

A plan structure for different stages of growth

Expense Management sits under the Grow plan, while Accelerate adds centralised global-entity management, NetSuite sync, onboarding support, and a dedicated account manager. Transaction and active spend-user fees may apply.

Sources & references

1. https://www.expensify.com

2. https://www.expensify.com/pricing

3. https://use.expensify.com/expense-reports

4. https://www.concur.com.au/get-quote-form

5. https://www.myob.com/au/pricing

6. https://www.myob.com/au/products/myob-business/lite

7. https://www.zoho.com/au/expense/

8. https://letsweel.com/product/corporate-cards

Disclaimer: The information in this article is based on our own online research. Airwallex was not able to manually test each tool or provider. The information is provided for educational purposes only and a reader should consider the specific requirements of their business when evaluating providers. This research is reviewed annually. If you would like to request an update, feel free to contact us at [[email protected]].

The Airwallex Yield Liquidity Fund (Yield) is issued by K2 Asset Management Limited (K2) (ABN 95 085 445 094, AFSL No 244393), a wholly owned subsidiary of K2 Asset Management Holdings Limited. This information doesn’t take into account your objectives, financial situation, or needs. Read the Product Disclosure Statement (PDS) and Financial Services Guide (FSG) for Yield, available at www.airwallex.com.au/terms from Airwallex Capital Pty Ltd (ABN 37 609 653 312, AFSL No. 549026). All investments carry risk.