Top seven Expensify alternatives and competitors for 2025

Every company has expenses, but only some feel like they’re in control of them.

It’s a natural by-product of scaling up your business. More staff, more suppliers, more expenditure. What you could once-upon-a-time manage with a monthly check of your online banking grows way, way beyond something one person can handle.

That’s why expense management software exists – to make managing your spend and expenses simpler, more efficient, and even automatic.

However, choosing the right software can be daunting. There are lots of options and – as you’ll see in this article – even the biggest names aren’t always the right choice. Expensify is one of those big names, but this article explains seven others – highlighting their pros and cons and giving you all the information you need to move forward with confidence.

What is Expensify?

Expensify is a SaaS company specialising in expense management for organisations of all sizes – from one person to thousands.

Users can manage expenses, reconciliation, and invoices with powerful automations and intelligent tools to make internal financial processes quick and easy.

Why consider an Expensify alternative in 2025?

Expensify is popular for a reason – it’s an effective tool with good features, positive reviews, and a clear design. It’s not perfect, though.

Cashback comes with a catch

Expensify offers an attractive 1% cashback on all corporate card spend, rising to 2% under certain conditions. Great, except it’s exclusively on US purchases.

UK businesses miss out, which may make Expensify a (net) more expensive platform than it is Stateside.

It pays to stay up-to-date

Lastly, even if you’re using Expensify happily right now, it’s worth staying up-to-date with what else is available. Products in this space are developing quickly and become unrecognisably better in the space of six or 12 months.

Keeping tabs on an Expensify alternative is sensible forward planning.

Key features to look for in an expense management tool

Your business will need specific features from an expense management tool, but there are some fundamentals that every platform should have in place. If you’re considering an option that doesn’t offer all of the below, you should carefully consider its usefulness.

• Integrations with accounting/ERP systems (e.g. QuickBooks and Netsuite)

• Global payments connectivity and multi-currency support

• Vendor management

• Ease of use and mobile accessibility

• Automations (e.g. receipt scanning)

• Reporting and analytics tools

• Pricing and contract terms

• Scalability (up and down)

Top seven Expensify alternatives for 2025

While Expensify can be the right platform for some businesses, it isn’t universal. With Travel & Expense (T&E) management being a competitive market, a little bit of research can make a lot of difference once you know what to look for.

You shouldn’t settle for ‘good enough’ – you need a T&E management solution that fits your business perfectly. These seven alternatives to Expensify are worth your attention, but it’s down to you to work out which is best.

Airwallex

The all-in-one financial and payments platform for global businesses, with all the features you need to manage money going in and out of your business around the world, including expenses, bills, and reimbursements. It has its own proprietary global payments infrastructure for fast, cost-effective global money movement.

BILL Spend & Expense

Known as Divvy before being acquired by BILL, BILL Spend & Expense tries to offer something for everyone – from the biggest players to side hustlers.

Mesh

Specialising in travel booking and management, alongside other general expenses, Mesh is designed for businesses with a lot of staff putting in high mileage.

Rippling

An all-in-one workforce management platform that unifies HR, IT, and finance – including expense management – under a single, automated system.

Rydoo

Rydoo has developed an expense-focused platform, reaching as far as CO2 tracking and per diem management tools. 

SAP Concur

Enterprise-grade expense, travel, and invoice management software known for its robust integrations and compliance tools.

Zoho Expense

A scalable and affordable solution from the Zoho suite, offering automated expense reporting and approvals ideal for SMEs.

Side-by-side breakdown of the best Expensify alternatives

That’s a lot of information to take in, so we’ve also brought some essential comparison points together in the table below.

See the end of this guide for sources.

How to choose the best Expensify alternative for your business

The same truth applies across every business decision you have to make: Only you can make it. There are just too many nuances, specifics, and practicalities in each business for an article to tell you one way or another.

We can, however, tell you some of the key things to keep in mind when making your choice.

Business size and team needs

A T&E platform for a 5,000-person multinational looks very different to one for a 10-person startup.

You need to know that your expense management platform is fit for your size – with a little room for manoeuvre, too.

It’s also worth considering the number of users who’ll be interacting with the platform and in what roles. How big is your finance team? How many levels of approval do you require for expenses? All of this will affect the next important factor…

Your budget

If you find the perfect tool for managing expenses, but it’s 10x the price you can pay, then you haven’t found the perfect tool.

You need to start with a clear budget in mind (even if it’s a rough estimate, this will be helpful). If you don’t, you could end up emotionally invested without being able to make the financial investment required.

What integrations you need

Your financial tech stack needs to work in harmony. If you onboard an expense management provider, only to realise they don’t integrate with your accounting software, you will have wasted a lot of resources.

Get clear on your existing fintech stack and make sure they’re all singing from the same hymn sheet.

Complying with your compliance duties

Your compliance duties depend on your trading location, industry, and any accreditations or pledges your business has made.

A clear audit trail is essential for every business, but there are also tax reporting obligations or industry-specific requirements that you might be facing. You need to be sure that your expense management software can meet all of these requirements. The risks aren’t worth taking, if not.

Ease of implementation, training, and ongoing support

To get the best out of any system, you need to be set up for success. That’s not a one-time thing (although special attention should be paid to onboarding and setup), it’s an ongoing process.

After all, if your team can’t use the software to its full potential, you’re wasting their time and your money.

Scalability

If things go well, your business is going to keep on growing. And if it does, your tech needs to be able to grow alongside you.

You could choose your expense management tool and, within a few years, have triple the volume of expenses to process at quadruple the value.

A great T&E platform will be able to handle the increase with no issues (and have a clear pathway laid out for this, avoiding any nasty and expensive surprises).

Why Airwallex stands out as a top Expensify alternative in 2025

If you’re prioritising expense tracking, you’re likely growing in all directions, with more staff and more costs coming in. As soon as that growth takes your business across an international border, it’s time to turn to Airwallex.

Crucially, Airwallex offers payments and accounts alongside the expense management software that others in this guide typically offer.

Disclaimer and references

The information in this article is based on our own online research in Q2 2025. Airwallex was not able to manually test each tool or provider. The information is provided for educational purposes only and a reader should consider the specific requirements of their business when evaluating providers. This research is reviewed annually. If you would like to request an update, feel free to contact us at [[email protected]]. This information doesn’t take into account your objectives, financial situation, or needs. 

1. https://www.airwallex.com/uk/spend-management

2. https://www.bill.com/product/international-payments

3. https://meshpayments.com/

4. https://www.rippling.com/en-GB

5. https://www.rydoo.com/company/about-us/

6. https://www.concur.co.uk/global

7. https://www.zoho.com/uk/expense/