expense management software
Expense management for every entity you operate
Automate expense reviews, approvals, and reimbursements across every entity, currency, and language your team operates in.
From receipt to reconciliation, one system for all your expenses
Cards, receipts, approvals, and reimbursements in a single workflow. Less manual work, cleaner data, and a faster close for everyone.
Every expense across every entity, in one place
Operate like a local, everywhere. Issue cards, collect receipts, and reimburse employees in local currencies across your whole footprint.
Put an AI agent on every expense
Every submission is checked against your policy instantly. EPA enforces rules, flags exceptions, and cites the clause behind every decision.
Automate submissions and control spend
Receipts match themselves, categories fill themselves, and spend limits enforce themselves. Less manual work, more governance.
Close the books faster
Expenses sync to your GL automatically. Import your chart of accounts once, and reconciliation runs on your schedule.
MULTI-ENTITY MANAGEMENT
Manage expenses across multiple business entities
Track expenses at the entity level
Create separate accounts for each entity. Every card expense, receipt, and reimbursement maps to the right subsidiary automatically.
Approve spend across every subsidiary
Review and approve expenses and reimbursements for all employees in one view, no matter their entity or location.
Local payout rails, not international wires
Pay employees on local rails. Approved reimbursements land in home-currency accounts in days, faster than a standard international transfer.
EXPENSE POLICY AGENT
Put an always-on AI agent on every expense submission
Reviews every expense, instantly
Clear compliant spend in seconds. Every submission is checked against your policy the moment it lands, with flags routed to a human.
Enforces your policy, everywhere
Upload your policy once and the agent applies it across every entity, with the flexibility to adapt per region and currency.
Cites the rule behind every flag
Trust every decision. The agent surfaces the policy clause and reasoning behind each flag, so approvers can quickly clear or escalate.
AUTOMATION & CONTROLS
Less manual work, more granular control
AI-powered receipt matching and categorization
Forward any receipt and AI matches it to the right transaction, extracts the details, and suggests the right account code. No manual entry.
Spend limits by card, category, and merchant
Stop rogue spend before it happens. Set per-transaction, per-merchant, and per-category caps and enforce in real-time.
Approval flows that match your org chart
Set approval layers by spend threshold and assign approvers at each level. Built to fit your org, not the other way around.
Accounting Integrations
Expenses that reconcile themselves
Import your chart of accounts once
Set up once, code forever. Pull accounts, locations, and tax rates from your ledger, so every expense codes to the right place from day one.
Automatically sync back to your GL
Cut days off month-end. Approved expenses and reimbursements flow straight into your GL on a schedule you set, with no manual exports.
Plug into Xero, QuickBooks, NetSuite, and more
Connect your accounting software in a few clicks. Switch on your ERP without writing custom integrations, rebuilding API pipelines, or waiting on IT. Check all available integerations.
Expense management features
Corporate Cards
Spend Management
Bill Pay
Purchase Orders
Corporate Cards
Spend Management
Bill Pay
Purchase Orders
Featured resources about Expense Management
Blog
Compared expense management software
Blog
5 ways AI is removing expense admin
Blog
AI agent to enforce expense policies across entities
“The new Expense Management system has been a real time saver for us in relation to the administration of our benefits program. Team members can upload receipts as they shop and we are able to clear our reconciliations much faster this way.”
Tanya Karolia
Payroll & Benefits, Linktree
"The feature where we can monitor how much employees are spending on their Airwallex cards is incredibly useful to us. We get to have full visibility, as well as being able to set daily and per transaction budgets. With Airwallex’s authorisation process, it’s also easy for my team to put together all outgoings that I need to approve, so I can easily ask questions or reject payments."
Richard Li
Co-founder & CEO, July
"Having all our global SaaS subscriptions in one place has streamlined our finance processes and enabled better tracking and control of expenses. It’s even better knowing that Airwallex isn’t hitting us with any international transaction fees."
Warren Durling
Chief Operating Offer, Paloma
“Airwallex provides us with flexibility and cost savings in dealing internationally. We used Airwallex to receive our recent global fundraising round and pay international suppliers and are saving at least 5% per dollar transferred versus the big banks.”
George van Dyck
Finance Manager, Zoomo
"There is a lot of informal spending like coffee and entertainment but staff were paying for things and then not bothering to claim because it was just too time consuming."
Corey Payne
Financial Controller, Mr Yum
Corporate Cards
Scale faster with Corporate Cards
Create multi-currency employee and company cards in minutes and stay in control of all purchases from a single dashboard, in real-time. They can be created instantly and you can start using them immediately online.
Avoid surprise foreign transaction fees and other hidden charges, so you can reinvest every dollar back into your growth.
Frequently asked questions
What is an expense management solution?
An expense management solution is software that helps businesses manage employee-initiated spending on corporate cards and out-of-pocket expenses. Expense management tools are designed to eliminate all manual tasks associated with expense management. They save time, increase productivity, eliminate human error and lend greater insights into your company's finances.
Airwallex Expenses gives you a simplified way to collect receipts and expense information from your employees, ultimately enabling you to reconcile your business’s expenses and close your books faster. Employees submit receipts and expense information directly in the product for admins to review and approve. Once approved, all expense information, including receipts, gets synced with your company’s accounting system.
Can I integrate Airwallex Expenses with my accounting software?
Airwallex is integrated with Xero, Netsuite and Quickbooks in most regions. Through these integrations you can import your expense information such as chart of accounts, locations and tax rates and sync expenses back to your accounting software.
Can I still use Airwallex Expenses without an accounting software integration?
In case Airwallex does not offer a direct integration with your accounting software, you can still collect, store and track receipts for each transaction. Additionally, we recommend using our custom accounting plug-in to:
Upload accounting data
Enable employees to categorise expenses using this data
Export completed expenses with relevant expense information and upload them into your accounting software