Top 6 payment reconciliation software providers for 2025

Manual spreadsheets, mismatched transactions, and time-consuming data entry used to be unavoidable payment reconciliation jobs. But today, finance teams have better options. With the right platform, you can do it faster, reduce errors, and get real-time visibility into your cash flow.

There are a number of options available. To help you decide, we’ve researched the top payment reconciliation solutions on the market today.

What is payment reconciliation?

Payment reconciliation is the process of matching payments in and out of your business with your bank records and accounting entries. It ensures your books reflect reality, helping you stay accurate, compliant, and audit-ready.

Read more: What is accounting reconciliation and how does it work?

What to look for in payment reconciliation software

The best payment reconciliation tools save time, reduce errors, and give you a clear view of your cash position. Features to look for include:

• Automated transaction matching

• Direct integrations with your accounting or ERP system

• Multi-currency and multi-bank support

• Real-time dashboards to track reconciliation status

• Compliance features like audit logs and role-based access

A quick look at the best payment reconciliation software providers (as of July 2025)

Here are the top solutions currently helping finance teams streamline reconciliation:

Airwallex

A global platform combining multi-currency business accounts, payments, and automated reconciliation.

Xero

A small business-focused cloud accounting platform with fast, AI-assisted bank reconciliation and broad third-party app integrations.

QuickBooks Online (QBO)

A popular cloud accounting system offering automated transaction matching, dedicated reconciliation workflows, and deep financial integrations.

NetSuite (Oracle)

A powerful ERP platform with native multi-currency and multi-entity reconciliation capabilities, built for complex, global organisations.

BlackLine

An enterprise-grade reconciliation and close management system that automates account matching across ERPs with strong audit and workflow tools.

Tipalti

A payables automation platform that streamlines invoice processing, FX payments, and built-in AP reconciliation for global businesses.

A closer look at the top payment reconciliation software providers

Airwallex

A unified platform for payments, collections, FX, and reconciliation, Airwallex is ideal for any business looking to grow revenue without hassle.

• Automatically matches incoming payments to invoices in Xero, QuickBooks, etc.

• Hourly sync of transactions into your accounting system.

• FX conversions and balances shown across 20+ local currency accounts.

• Real-time cash position view across currencies and accounts.

Integrations:

• Built-in feeds for QuickBooks, Xero, NetSuite, Sage.

• Connects with Shopify, Amazon, Stripe, WooCommerce.

• API and ecosystem built for eCommerce and SaaS workflows.

Pricing:

• Monthly Plans (per business legal entity):

  •  Explore: £0 or £19 per month. The £19 fee is waived if you deposit at least £10,000 monthly (or equivalent) or hold a minimum balance of £10,000 (or equivalent).

  • Grow: £49 per month.

  • Accelerate: £999 per month.

  • Custom: Custom pricing for high-volume or embedded finance.

• FX margin: ~0.5% on major currencies.

• No cost for incoming payments or setting up local currency accounts.

Xero

A cloud-based accounting platform known for making bank reconciliation intuitive and fast for small businesses.

• AI-powered transaction matching and bank rules.

• Cash coding for bulk reconciliation.

• Real-time dashboards and discrepancy reports.

• Full audit trail with history of all reconciliation activity.

Integrations:

• 1,000+ third-party apps: Stripe, PayPal, Square, inventory systems, and CRMs.

• Direct bank feeds with thousands of banks worldwide.

Pricing:

• Starts at £16/month.

• Multi-currency and advanced reconciliation from £47/month.

QuickBooks Online (QBO)

A widely-used cloud accounting system with robust reconciliation workflows and deep bank integration. 

• Automated bank feeds and intelligent transaction matching.

• Dedicated monthly reconciliation workflow with tick-off interface.

• Categorisation rules, audit logs, and discrepancy detection.

• Credit card, PayPal, and asset/liability account reconciliation supported.

Integrations:

• 5,000+ financial institutions, plus Stripe, Shopify, Expensify, Airwallex, and more.

• Deep ecosystem with native QuickBooks Payments and Payroll integrations.

Pricing:

• From £33 to £115/month with up to 25 users.

• Per-user pricing applies on most tiers.

NetSuite (Oracle)

A cloud-based ERP system built for complex, multi-entity, and multi-currency organisations.

• Full support for multi-currency bank accounts and intercompany reconciliations.

• Automated transaction matching via Bank Feeds SuiteApp.

• Real-time consolidated financial reporting post-reconciliation.

• Role-based access, period close checklists, and SOX-compliant audit trails.

Integrations:

• Native and third-party connectors (Celigo, Boomi) for banks and payment systems.

• Supports integrations with eCommerce, inventory, and legacy systems.

• Commonly used with BlackLine for enhanced reconciliation workflows.

Pricing:

• Custom pricing from ~£1,000/month; total cost depends on modules, user count, and implementation.

• Implementation may add tens of thousands in setup fees.

BlackLine

An enterprise platform for financial close, account reconciliation, and internal controls. Sits on top of the ERP.

• Automates reconciliations across all balance sheet accounts.

• Transaction matching module supports high-volume, complex match scenarios.

• Centralised dashboard to monitor reconciliation status globally.

Integrations:

• Deep integrations with SAP, Oracle, NetSuite, Microsoft Dynamics.

• Pulls data from multiple ERPs and subledgers; posts adjustments back to ERP.

• Supports APIs and flat file imports for custom data flows.

Pricing:

• Enterprise-level pricing; custom quotes based on users, features, and account volume.

• Typically tens of thousands per year, plus implementation.

Tipalti

A global payables automation platform that handles invoice intake, tax compliance, approvals, and mass payouts.

• Automatically syncs invoice and payment data to your ERP.

• Tracks payment status, FX conversions, and exception handling.

• Reconciliation of the AP and cash-clearing accounts is built into the workflow.

• Reports on payment batches, payment confirmations, and pending or failed transactions.

Integrations:

• Direct ERP integrations: NetSuite, QuickBooks, Xero, Sage, Microsoft Dynamics.

• Banking and FX integrations for global payment execution.

Pricing:

• Starts at ~£99/month for small volumes; per-payment and FX fees apply.

• Scales with usage and feature set (e.g. procurement, multi-entity support).

Which reconciliation platform fits your situation?

You’re expanding internationally and juggling multiple currencies

You’re collecting payments from customers around the world. You’ve opened a few foreign bank accounts, but reconciling them is messy. Your team is spending hours every week manually matching payments to invoices and uploading CSVs into your accounting system.

→ Use Airwallex.

It gives you local bank details in 20+ currencies, auto-matches incoming payments to invoices in Xero, QuickBooks, or NetSuite, and syncs everything hourly. You’ll reduce reconciliation work to minutes.

You need to reconcile payments across multiple platforms

You’re selling through Stripe, PayPal, Amazon, and Shopify. Each has its own payout schedule and currency. You want a central place to manage it all, and keep your ledger clean and up to date.

→ Use Airwallex.

Airwallex connects directly to your sales and payment platforms, consolidates your balances, and syncs transactions to your accounting software in real time. It simplifies reconciliation even if you operate across regions, products, or entities.

You run a small domestic business and want simple books

You issue a few invoices per month, don’t deal with foreign currencies, and just want to keep your books tidy without any frills.

→ Use Xero.

Xero offers simple reconciliation for UK or US-based sole traders and very small businesses. If you ever expand internationally, you can plug in Airwallex later.

You already use NetSuite and manage dozens of subsidiaries

You’ve invested in a full ERP and need to reconcile intercompany balances, manage complex consolidations, and handle compliance requirements.

→ Stick with NetSuite and add Airwallex.

Even large NetSuite users rely on Airwallex to handle FX and treasury operations more efficiently. It improves reconciliation across global payment flows without disrupting ERP workflows.

You’re making thousands of vendor payments every month

You operate a marketplace, affiliate network, or creator platform, and need to automate invoice intake, approvals, payments, and reporting.

→ Consider Tipalti.

For ultra-high-volume AP, Tipalti offers a mass payout infrastructure. But for most companies with normal payables, Airwallex is easier, cheaper, and more transparent.

Is automating payment reconciliation worth it?

In short: yes. Automating reconciliation helps streamline operations, reduce risk, and maintain control at scale.  

Save time by eliminating manual matching

Automated platforms reduce dependence on spreadsheets by applying rules-based logic to match transactions across systems. This lowers ‌operational burden and improves efficiency across finance teams.

Close faster with fewer errors and delays

Real-time reconciliation reduces the backlog at month-end. With fewer manual interventions, organisations can close books faster and improve the reliability of internal reporting.

Increase accuracy with real-time data

Direct integrations with banks and accounting systems ensure that data is current and consistent. This improves cash visibility, reduces the likelihood of errors, and supports better decision-making.

Improve audit readiness with consistent workflows and logs

Structured reconciliation workflows create a full audit trail. Activity is logged and repeatable, making it easier to meet compliance standards and support external review.

Airwallex improves payment reconciliation

Reconciliation software should make your team faster, not busier.  

Airwallex helps you manage multi-currency accounts, issue global payments, and reconcile everything in one place. Payments are auto-matched to invoices. With integrations with Xero, QuickBooks, NetSuite, and more, you can automatically sync transactions, reducing the risk of discrepancies and saving hours of admin time. That means faster closes and full visibility across accounts.

Disclaimer:  We wrote this article in Q3 2025. The information was based on our own online research and we were not able to manually test each tool or provider. The information is provided for educational purposes only and a reader should consider the specific requirements of their business when evaluating providers. If you would like to request an update, feel free to contact us at [email protected].